Human Resources Assistant

Summary

The Human Resources Assistant provides administrative, clerical, and technical support across multiple functional areas of Human Resources, including HRIS/data management, personnel file maintenance, compliance, Board-related support, committee support, and general administrative and customer service support. This role ensures accurate recordkeeping, efficient HR operations, confidentiality, and adherence to agency policies and standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES - General

• Provide administrative support to the Human Resources department. Track and monitor employee certifications, licenses, and required training.
• Prepare employment verification letters and basic HR correspondence.
• Generate routine HR reports and spreadsheets.
• Maintains adequate cross training and serves as a backup for other departmental functions.
• Provides administrative support including filing, scanning, faxing, preparing mail, ordering supplies, and composing correspondence.
• Assist in the preparation of various weekly, monthly and annual reports.
• Upholds confidentiality of employee, applicant, and organizational information.
• Performs other related activities in accordance with agency growth and changes. 

 HR Records & Data Management

• Creates, maintains, and updates HR databases, forms, tracking tools, and reports.
• Maintains personnel/applicant files and ensures accuracy, security, and compliance with retention, disposition and control standards.
• Performs data entry using electronic filing systems, spreadsheets, and databases.
• Support HR audits and file reviews.

Payroll

• Assists in the processing of bi-weekly payroll.
• Assists in the auditing bi-weekly payroll.  

Skills & Requirements

Education

• Associate’s degree required, or an equivalent combination of education and relevant experience

Experience

• Four years of experience in general HR functions is preferred.
• High level of proficiency using computers and data entry. 
• Paycom experience is a plus.

Other:

• Bilingual skills a plus.
• Valid Arizona Driver’s license, proof of current insurance and willingness to use personal vehicle. Driver’s license is an essential requirement for performing duties for this position.
• Clean Motor Vehicle Record - no more than 2 moving violations or a license suspension in past 3 years.

Pay Information:

• Starting Pay Rate: $21.00 - $27.00 per hour
• Pay Comments: Pay rate based on level of education and years of work experience relevant to this position.

"Equal Opportunity Employer Minorities/Women/Veterans/Disabled"